Job Description

Position summary:

The purpose of this position is to provide extensive clerical and secretarial support to the administrators and instructional faculty at the East Texas Police Academy.

Position responsibilities:

• Create and maintain course and student records that fulfill the Kilgore College record keeping requirements;
• Assist in maintaining student and course records in accordance with the Texas Commission on Law Enforcement auditing requirements;
• Assist in the registration of students for all licensing courses, in-service courses, and remote delivery courses.
• Be cross-trained and able to fill in as required for the Deputy Director of Administration as the custodian of records for all records required by the Texas Commission on Law Enforcement;
• Provide administrative and clerical support for the administrators and instructors of the police academy;
• Frequently monitor and promptly respond to emails sent to the ETPA general email inbox;
• Promptly answer incoming calls to the ETPA main phone line, to include returning all phone messages, and assist with walk-in inquiries;
• Effectively and professionally interact with law enforcement officers and administrators regarding scheduling, record keeping, course information and general inquiries;
• Effectively and professionally interact with other departments at Kilgore College to coordinate office procedures and resolve issues that arise;
• Serve as a secondary test proctor for Texas Commission on Law Enforcement licensing examinations, as needed;
• Process and manage all ETPA requisitions, working together with Kilgore College;
• Responsible for all supply ordering related to the East Texas Police Academy;
• Be available to attend occasional weekday and weekend job fairs and recruiting events as a police academy representative;
• Any other duties as assigned by the Police Academy Deputy Director of Administration or Kilgore College.

Minimum Position Requirements:

• Minimum of three years’ experience in a professional office environment;
• Previous experience working in an educational institution is desirable, but not required;
• Certificate or Associate’s degree preferred;
• Strong written and verbal communications skills;
• A commitment to providing quality customer service and radical hospitality in a dynamic and occasionally stressful environment;
• Strong attention to detail and organization practices;
• Ability to work under minimal supervision;
• Required to have an understanding of basic computer skills;
• Ability to discretely and securely handle confidential or otherwise restricted-access records and information;
• Ability to occasionally lift and transport office and instructional supplies weighing up to 20-pounds;
• Must possess a clear and valid driver’s license and be eligible for coverage under Kilgore College’s insurance policy to drive college owned vehicles

• 0 Full-Time Direct Reports    0 Part-Time Direct Reports

• Work is normally performed in a typical interior/office and classroom environment.
• No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 20 pounds.
• No or very limited exposure to physical risk.

• Provide resources for safe operation of units. Create and support workplace safety.

Benefits and Perks:

• 36-hour work week for a healthy work life balance as well generous paid leave time.
• Health, life, and income protection insurance are provided.
• An excellent retirement program through the Teacher Retirement System.
• Full Time employees have free use of the college’s recreational/fitness facilities.
• Full Time employees are eligible for the Public Student Loan Forgiveness (PLSF) after 10 years of service.
• Tuition scholarships are for the employee and dependents. 
• Compensation for this 12-month position is $31,378.

Kilgore College does not participate in the federal Social Security program . 

All full-time positions are located in Kilgore, TX. No fully work from home positions are available at this time. All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus. Some Part-Time and Adjunct positions may be offsite but the candidate MUST live in the State of Texas.

Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 7,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students’ holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically.

Vision Statement: We commit to be the higher education institution of choice in Northeast Texas.

Positions will remain open until filled. Some Adjunct and Part-Time teaching positions may remain open perpetually as the need for part time instructors fluctuates with student enrollment. Teaching positions will be required to submit official transcripts upon an offer of employment. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees.

This description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions.

Kilgore College is an equal opportunity institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran’s status or genetic information in its educational programs, employment policies or activities.

All positions are considered security-sensitive and subject to a background check pre-employment.

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